Attendance Policy
Artistic Swimming is a team sport and regular attendance and prompt arrival times are important to all members of the team. The following are the attendance expectations for Summit Artistic Swimming:
- Committing to a team means committing to the practice and competition schedule for the entire season;
- Athletes should notify coaches asap when they cannot attend practice; a minimum of 3 hours before practice start for illness or injury, and as soon as it's known an athlete will miss for any other reason;
- No practices should be missed within three weeks of a major meet (Winterfest, Provincials, Travel Competition);
- Family vacations and optional school trips should not be arranged three weeks prior to or during major competitions (e.g., Atlantic Competition) and it is recommended you speak to the team coach about the possibility of making up missed classes at the swimmers expense;
- If an athlete is unable to attend a swim meet due to injury they should notify the coach as soon as possible so that the team routine can be adjusted accordingly, and so that the swimmer can be withdrawn from the competition. All athletes when registering for the competitive season agree to attend all major meets;
- If an athlete misses three or more consecutive practices, or misses a significant number of practices over time, the coach may request a one on one meeting with the parent/athlete to determine if they are able to proceed with training;
- Termination of participation in Summit Artistic Swimming must be given in writing to the Board of Directors;
- If the entry deadline has passed there is no refund and your account is expected to be in good standing for the full season.
Lateness
- Arriving on time for practice, with all gear and in “ready mode” benefits all team members. Athletes should come to practice early enough to be prepared to begin on time, including, if necessary, arriving earlier to change or snack.
Consequences of Attendance Violations
- The team coach will speak with the athlete and/or the parents after a monitored period to discuss the importance of regular attendance;
- If unresolved the Head Coach, team coach and a board member will attend a meeting with the athlete and a parent to discuss the problem;
- Ongoing violations with attendance will result in the termination of the participant in Summit Artistic Swimming with no refund for the current season.
Travel
- Members will be sent out information on when to book flights and what hotel to book as soon as possible in the season;
- All flights for travel to and from a competition must fall within the approved times given by the Head Coach;
- All flights must be booked a minimum of 4 months before travel and flight itineraries must be sent to the athlete's coach;
- Hotel bookings must be made by date given when booking becomes available, all athletes must stay at the hotel selected by Summit Artistic Swimming;
- A parent or guardian is required to travel with each athlete.
Cancellation
Summit Artistic Swimming has an on-gong commitment to its members and to all families and athletes that participate in any of our programs. As a not-for-profit organization, our annual fees for the Club programs are based on all anticipated costs. Registrations received prior to scheduled start dates are considered a commitment to participate for that particular period therefore, resulting in a financial commitment. Once classes begin for the season the following cancellation policy will apply:
- Registration for that session will be non-refundable.
- Monthly fees will only be charged in full for the months in which the athlete was active.
- If team apparel has been ordered (names embroidered or specific sizing) then the participant will be responsible for full payment. If a situation occurs and the apparel can be used by another swimmer, then this policy may not apply.
Program fees during the year are based on costs associated with pool time, coaching hours, team suits (if applicable), NLAS fees and the number of athletes registered in a program – recreational/pre-competitive or competitive.
Summit Artistic Swimming has no intention of causing financial hardship to those who are unable to continue with the season in which they registered. Please keep in mind that parents, athletes or Summit Artistic Swimming should not incur additional costs (out of pockets expenses) due to an athlete discontinuing their club membership.
Fundraising
- All competitive club members will be expected to participate in club fundraisers throughout the season;
- All athletes will have a set amount of tickets to sell at least twice a season to help raise funds through the club, this amount will be set by the Executive Board and will be distributed during the parent meeting at the start of each season. This is in addition to other club fundraisers throughout the season;
- There will be individual fundraisers offered throughout the season.
Social Media
- Summit Artistic Swimming encourages the responsible use of social media.